In the fast-paced and cut-throat business environment of the 21st century, it’s easy to lose customer trust, or worse, by making a simple mistake in an email. While it’s always best to check your emails before you send them, sometimes mistakes go unnoticed. Normally, when a mistake happens, you end up with follow-up apology emails and an egg in the face, but if you use Gmail, you have tools at your disposal to prevent those mistakes in the first place.
Retrieving or unsending emails is one of Gmail’s most useful features to help avoid embarrassing situations. Let’s see the function and how to configure it.
How to set up Undo Send in Gmail
Gmail handles sending an email by simply not sending the email until a predetermined amount of time has passed after clicking or tapping Send. The delayed shipment approach may seem clumsy, but it makes more sense when you consider the circumstances. Gmail doesn’t control every email account in the world, so the delay ensures that you can unsend regardless of who the recipient is because the email never made it to the recipient’s inbox.
Before you can unsend an email in Gmail, you need to create a delay between clicking the Send button and when Gmail actually sends the email. To get started, open your Gmail inbox in a browser and follow these steps:
- Click on the Settings in the upper right corner of the window to open the Settings pop-up window.
- In the Settings popup, click See all configurations to open the full settings page.
- On the settings page, in the General tab, look for an option called Undo Submit and use the dropdown menu to select the number of seconds to delay sending an email. The maximum sending delay is 30 seconds.
- After making the necessary changes to the Undo Send options, scroll down to the bottom of the Settings page and click Save Changes to save the new settings.
Now that you’ve enabled a send delay, you’ll be able to unsend emails when you realize you’ve made a mistake. You still have to be quite careful as the maximum delay is only 30 seconds, which doesn’t give you much time to check an email. Still, you should be able to spot a missing attachment or major typo before the email is sent.
How to unsend a Gmail in the browser inbox
Let’s take a look at how to use the unsend feature in Gmail now that you’ve gone to all the effort to set it up. You can use the feature on mobile and desktop versions of Gmail.
To unsend a Gmail email from a desktop browser, follow these steps after clicking Send in your unfortunate email:
- after clicking Senda small popup in the bottom right corner of the screen confirms that the email is sent along with a Undo button.
- Click on the Undo in the pop-up window to cancel the email and return to the editor to correct your mistake.
How to unsend an email in Gmail for Android or iOS
Suppose you’re prone to emailing while you’re away from home. In that case, you’ll be familiar with the fear of making a grammatical faux pas due to the unfortunate combination of multitasking, suboptimal autocorrect, or just clumsy thumb syndrome. You can also unsend Gmail emails from Android or iOS, and the process is pretty much the same as described above for the desktop version.
After completing your email and pressing Send, you will see a small pop-up at the bottom of your screen confirming that the email is being sent. On the right side of that banner, you will see Undo button. To cancel sending the email, touch the Undo button. Undo Send immediately cancels the email and puts it back in the text editor to make changes before sending it again.
Once the send banner disappears, you’re out of luck and can no longer unsend the email. It’s always a good idea to act fast if you think you might have made a mistake.
How to get a longer undo period in Gmail with scheduled sending
If you expect to unsend an email hours after you send it, the regular unsend function will let you down. Fortunately, there is a solution for this exact problem. Instead of clicking Send on your email, you can schedule the send, giving you more time to think about what you said and make any changes that might come your way in any potential eureka. moment. You can schedule an email in the mobile and desktop versions of Gmail.
How to schedule an email in Gmail
If you’re using a desktop browser and want to send an email at a certain time, instead of clicking Send, click the little up arrow to the right of the Submit button to expand the Submit menu and follow these steps:
- In the Send menu click schedule delivery to open the Schedule Shipping options pop-up window.
- In the pop-up window, you can choose from some default options, or you can click Select date and time to be more specific. By selecting a predefined date and time, your email is scheduled immediately. If you choose Select date and timefollow the prompts to schedule your email when you want to send it.
- Once you’ve selected a date and time to send your email, an option called Programmed appears in the inbox sidebar. you can open the Programmed outbox to see all your scheduled emails.
- To cancel your scheduled email, if you want to edit it before sending, you can open the email and click cancel send.
- after clicking cancel sendGmail opens the email in the draft editor so you can make any necessary changes.
- After making changes, you can resend your email or schedule it again for another time.
If you’re on Android, instead of a dropdown menu built into the Submit button, access the schedule delivery options by touching the three vertical dots beside Send button and selecting schedule delivery. The rest of the process is basically the same as the desktop version.
Make Gmail work for you
The main benefits of unsending emails in Gmail are obvious. The feature exists for those times when you realize too late that you forgot to attach a file or accidentally clicked Reply All. instead of Reply. Unsending emails is just one of many tricks you can use to master Gmail and make the prolific email service work for you.
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